Penn State policy HR12 refers to memberships in professional societies, associations or organizations. Penn State policy precludes paying for individual memberships. Institutional members may be considered when the membership is in the best interest of the College/University. In most cases, a senior staff member is named as the institutional membership representative of the University. All memberships must be processed on an SRFC with an attached invoice. All memberships must be approved by the Chancellor in advance of the membership payment.
The University will consider an individual membership only in the instance where an organization doesn’t accept institutional memberships. The person requesting the membership must submit documentation verifying that the organization only accepts individual memberships. The requestor must also submit a justification for the membership request which describes how the membership will benefit the College/University.