Standard Budget Notes

Standard Budget Notes

Salaries and Wages

The principal investigator is budgeted at the percentage of time shown using his/her actual salary in the calculation. The principal investigator's time includes both technical and project management functions. Any other individuals/positions shown are technical staff with the percentage of time shown and actual salaries used. For project time occurring after July 1 of any given year, the salaries have been adjusted at the University approved rate of 2.5%.

Fringe Benefits

Fringe benefits are computed using the fixed rates of 38.97% applicable to Category I Salaries, 14.74% applicable to Category II Graduate Assistants, 7.81% applicable to Category III Salaries and Wages, 0.18% applicable to Category IV Student Wages, and 25.34% for Category V, Postdoctoral Scholars and Fellows, for fiscal year 2019 (July 1, 2018, through June 30, 2019). If this proposal is funded, the rates quoted above shall, at the time of funding, be subject to adjustment for any period subsequent to June 30, 2019, if superseding Government approved rates have been established. Fringe benefit rates are negotiated and approved by the Office of Naval Research, Penn State’s cognizant federal agency.

F&A – On Campus Research

F&A rates are negotiated and approved by the Office of Naval Research, Penn State’s cognizant federal agency. Penn State’s current fixed on-campus rate for research is 58.6% of MTDC from July 1, 2017, through June 30, 2018. New awards and new competitive segments with an effective date of July 1, 2018, or later shall be subject to adjustment when superseding Government approved rates are established. Per 2 CFR 200 (Appendix III, Section C.7), the actual F&A rates used will be fixed at the time of the initial award for the duration of the competitive segment.

F&A – Off Campus Research

F&A rates are negotiated and approved by the Office of Naval Research, Penn State’s cognizant federal agency. Penn State’s current fixed off-campus rate for research is 26.0% of MTDC from July 1, 2017, through June 30, 2018. New awards and new competitive segments with an effective date of July 1, 2018, or later shall be subject to adjustment when superseding Government approved rates are established. Per 2 CFR 200 (Appendix III, Section C.7), the actual F&A rates used will be fixed at the time of the initial award for the duration of the competitive segment.

F&A – On Campus Instruction/Continuing Education

F&A rates are negotiated and approved by the Office of Naval Research, Penn State’s cognizant federal agency. Penn State’s current fixed on-campus rate for Instruction and Continuing Education is 40.9% of MTDC from July 1, 2017, through June 30, 2018. New awards and new competitive segments with an effective date of July 1, 2018, or later shall be subject to adjustment when superseding Government approved rates are established. Per 2 CFR 200 (Appendix III, Section C.7), the actual F&A rates used will be fixed at the time of the initial award for the duration of the competitive segment.

F&A – Off Campus Instruction/Continuing Education

F&A rates are negotiated and approved by the Office of Naval Research, Penn State’s cognizant federal agency. Penn State’s current fixed off-campus rate for instruction and continuing education is 18.9% of MTDC from July 1, 2017, through June 30, 2018. New awards and new competitive segments with an effective date of July 1, 2018, or later shall be subject to adjustment when superseding Government approved rates are established. Per 2 CFR 200 (Appendix III, Section C.7), the actual F&A rates used will be fixed at the time of the initial award for the duration of the competitive segment.

F&A – On Campus Department of Defense Contracts

F&A rates are negotiated and approved by the Office of Naval Research, Penn State’s cognizant federal agency. Penn State’s current fixed on-campus rate for Department of Defense contracts is 71.9% of MTDC from July 1, 2017, through June 30, 2018. New awards and new competitive segments with an effective date of July 1, 2018, or later shall be subject to adjustment when superseding Government approved rates are established. Per 2 CFR 200 (Appendix III, Section C.7), the actual F&A rates used will be fixed at the time of the initial award for the duration of the competitive segment.

F&A – Off Campus Department of Defense Contracts

F&A rates are negotiated and approved by the Office of Naval Research, Penn State’s cognizant federal agency. Penn State’s current fixed off-campus rate for Department of Defense contracts is *** from July 1, 2017, through June 30, 2018. New awards and new competitive segments with an effective date of July 1, 2018, or later shall be subject to adjustment when superseding Government approved rates are established. Per 2 CFR 200 (Appendix III, Section C.7), the actual F&A rates used will be fixed at the time of the initial award for the duration of the competitive segment.

***Please contact Kimberly Croft at ksw13@psu.edu if you plan to submit an off-campus DoD contract proposal.

Tuition

Computed using the approved tuition charges for a one-half (1/2) time graduate assistant of $8,830 for fall semester 2017, $8,830 for spring semester 2018, and $4,415 for summer session 2018. The charges quoted above are increased by four percent (4%) for any project period occurring after summer session 2018, and each summer session thereafter.

Travel

[Mileage estimates are based on the travel rate posted on the Penn State travel web site on Date. All travel will be in accordance with University travel regulations and mileage will be charged at the current rate on the date of travel] (remove these lines if the proposal is being submitted to the Commonwealth). Travel costs are estimated as follows: (provide a breakdown of each trip and the cost estimates associated with each trip).

Hourly Statement

Use when hourly estimates are provided in salary lines in proposal budgets

The estimate of hours and/or hourly rates is furnished solely for the purpose of this proposal. It is understood that the University will not be required to maintain a record of hours of effort under any resultant award. The University operates per 2 CFR 200.430 (h) and (i), and its financial system is based on a percent of effort, not hours worked.

Inflation Factor

In estimating costs for future years, all budget categories except graduate student stipends and tuition are inflated at the University approved rate of 2.5% per year each July 1. Graduate student stipends are inflated 2.5% per year each August 15. Graduate student tuition is inflated 4% per year each August 15. Please note that the rates reflected in this proposal are subject to revision in the event this proposal is funded in forward fiscal years.

Commonwealth Funds when unsure of prime sponsor

The budget included in the attached proposal was prepared with the assumption that the prime funding is from the [Insert federal sponsor]; therefore the University’s applicable F&A rate has been applied. In the event Commonwealth funding is utilized to fund the project, the University will revise the budget accordingly.

Definition of a Year

The University defines the term “year” as the fiscal year (July – June).dated 5.21.2018(dmc)