Promotion and Tenure Review Procedures

Promotion and Tenure Review Procedures

Procedures for implementing the University’s policy on promotion and tenure are described in the “Administrative Guidelines for HR-23: Promotion and Tenure Procedures and Regulations.” Procedures for implementing the Altoona College’s policy on promotion and tenure are described in “PROMOTION AND TENURE REVIEW PROCEDURES: Penn State Altoona - Altoona College, which can be found on Penn State Altoona’s web site. This document complies with those and with the Altoona College “GUIDELINES FOR PROMOTION OF FIXED-TERM FACULTY TO SENIOR INSTRUCTOR,” on Penn State Altoona’s web site. The following further specifies procedures for the Division of Business, Engineering, and Information Sciences and Technology in the Altoona College, but does not supersede Altoona College or University-wide guidelines.

Review Process

As noted in in “PROMOTION AND TENURE REVIEW PROCEDURES, Penn State Altoona - Altoona College:

For all Altoona College faculty members seeking tenure and/or promotion, regardless of whether they retain or seek tenure in the Altoona College or in a college at the University Park Campus, the candidate’s Altoona College division head has the responsibility for preparing, in consultation with the candidate, the dossier documenting the candidate’s credentials and evaluative evidence with respect to the scholarship of teaching and learning; the scholarship of research and creative accomplishments; and service and the scholarship of service to the University, society, and the profession. Candidates shall assist in supplying relevant information for their dossiers. It is ultimately the responsibility of the college chancellor to insure that each dossier follows the proper format and is accurate and complete.

Levels of Review

There are three levels of review with two sub-levels within each level. The three levels are (1) the division level, (2) the college level and (3) the University level. At each level, there is a committee review followed by an administrator’s review. This document focuses on the first level, which is the Division level review.

The Division Level of Review for Faculty Holding or Seeking Tenure in the Division of Business and Engineering in the Altoona College

Division Peer Review Committee
The Division shall have a Peer Review Committee to conduct promotion and tenure reviews for faculty in the division. These reviews are based on the dossiers prepared by the candidates’ division head in consultation with the candidate.

Size. The Division Peer Review Committee shall consist of three, five, or seven faculty members. For the purpose of promoting fixed-term faculty to SENIOR INSTRUCTOR, two Senior Instructors will be included as an additional member.

Eligibility. Division promotion and tenure peer reviews shall be conducted by faculty members in the Division whenever possible. The division head may utilize senior faculty from other units within the University in order to constitute a particular candidate’s committee with appropriate disciplinary representation or faculty of appropriate rank. Except for the Senior Instructor members, Committee members must be tenured either in the Altoona College or in another college within Penn State. A majority of the committee must hold the rank of associate professor, professor, or equivalent rank. Only faculty with rank higher than that of the candidate may vote during promotion decisions, and a minimum of three voting members is required. At least one voting member of the committee must be from the candidate’s academic discipline. A candidate’s discipline will be determined through consultation between the candidate and the division head. If there is disagreement, the Chief Academic Officer of Penn State Altoona shall mediate the dispute; the Chancellor shall be the final arbiter. No faculty member may serve on more than one level of review of any given candidate during a particular review cycle. No Penn State Altoona academic administrator, including division heads, shall serve on the Business and Engineering Promotion and Tenure Committee.

Selection. The division shall conduct an election to form the Division’s Committee of tenured faculty members and two Senior Instructors following written procedures determined by the division head in consultation with the division faculty and approved by the Chancellor of the College. These procedures shall be reviewed by the division head with the faculty as necessary. Any full-time faculty member may request a review during an academic year. All tenured and tenure-eligible faculty in the division shall be eligible to vote for tenured faculty members. All other full-time faculty in the division shall be eligible to vote for the Senior Instructor members. The term of service for elected members shall be two years and terms shall be staggered to ensure continuity of membership. The division head shall be responsible for ensuring that the election of the committee for the following academic year is completed by the end of the second week in April. The committee will select its own chair.

Evaluation of the dossier by the committee. The division head will make completed dossiers available to the committee and will call the initial meeting of the committee to review policies and procedures. The division head shall consult with the committee to ensure that all members are well informed about each candidate’s dossier and about the criteria of the division, the college, and the University; however, the division head and the committee shall render independent judgments of the candidates being reviewed. The division head shall not be present during peer review discussions or when votes are being taken. Peer review discussions will take place only at meetings where all committee members eligible to vote and only committee members eligible to vote are present. Committee members will not conduct private peer review discussions. After due deliberation and a vote, the committee will submit to the division head a letter of evaluation for each candidate based on the dossier. This letter must address each criterion based on the evidence in the dossier. When the committee has not reached a unanimous opinion, a discussion of the reasons for the divergent opinions must be addressed in the letter.

Evaluation of the dossier by the division head. After receiving the letter of evaluation of the division peer review committee and placing it in the candidate’s dossier, the division head shall prepare a letter of evaluation also addressing each criterion based on the evidence in the dossier and place it in the dossier. The division head shall submit the dossier to the Chancellor of the Altoona College for review by the Altoona College Promotion and Tenure Peer Review Committee.